Resident Council

Date/Time: July 16, 2026, 4:15 PM

Location: Cottonwood 792 Main Office Conference Room

Attendees: Wendi, Cece, Valerie, Abigail, Ola, Conner, Charity

Agenda

Last Meeting Follow-up

• Prayer & Meditation Room: Charity sent an email to Giselle regarding funding. Waiting for a response. Considering the first floor room in the new building.
• RC Flyer: Charity will change the flyer back to red and add the QR code for resident concerns.
• Resident Feedback Form: Conner will send the QR code for review.
• Resident Interest Survey: Abigail will send the survey for review.
• Gym Memberships for Spouses: Jean from the advisory board is the recommended contact. Possible collaboration with the SLC Sports Complex is also being explored. Conner is drafting a proposal.

New Business

• Resident Life Staff Update: Introduction to Cece.
• August Move-Ins: Approximately 205 residents moving in, primarily July 31 through August 7. Five group orientations scheduled throughout August.
• Building Lock-up / Package Room: Wendi will send updates to residents. Mobile access for non-student spouses is being explored. Additional meeting scheduled for July 28.
• Resident Council Goals:
  • Scholarship opportunities for residents.
  • Maintaining low rent increases.
  • Potential water features and recreational amenities.
  • Sand volleyball courts.
  • Improved communication regarding market analysis.
  • Election packet and constitution updates.
  • Monthly grocery ride or shuttle options.
• CA Meetings: July 30, August 13, and August 27.
• Constitution Update: Remove references to the Facebook page.

Upcoming Events

• High Fitness Class - July 22
• Building Lock-up Q&A - July 28

Action Items

• Charity will update the RC flyer and add QR codes.
• Conner will distribute the resident feedback survey for review.
• Abigail will distribute the teaching/class survey.
• Ola will contact ASUU regarding scholarship funding.
• Valerie will share previous scholarship research.
• Valerie will identify contacts within Commuter Services.
• Conner will investigate grocery shuttle options.

Date/Time: June 25, 2026, 4:15 PM

Location: Cottonwood 792 Main Office Conference Room

Attendees: Fran, Cristina, Abigail, Ola, Conner

Agenda

Introductions

Last Meeting Follow-up

• Update from CA Meetings (Cristina).
• Prayer & Meditation Room updates and next steps.
• Follow-up on meeting with the Senior Vice President of Auxiliary Services regarding rent reduction.

New Business

Resident Council Goals

• Improve gym access for residents and spouses, either on campus or at Sunnyside.
• Increase scholarship opportunities for residents.
• Keep annual rent increases as low as possible.
• Provide residents with updated market analysis information.
• Explore water features for children, such as courtyard misters.
• Investigate the possibility of sand volleyball courts.
• Update the election packet before future elections.
• Review the Resident Council Constitution for additional revisions.
• Explore a monthly grocery shuttle or ride program.
• Create opportunities for residents to teach classes or volunteer through surveys and community engagement.
• Discuss resident priorities and gather feedback on desired improvements.

CA Meeting Schedule

• July 9 or July 30
  • Charity will be out of town on July 9 but can attend virtually on July 30.
• August 13 and August 27.

Resident Council Constitution Update

• Remove references to the Facebook page.

Upcoming Events

• Summer Concert - June 25.

Other Notes

• Status of Resident Council T-shirts (Charity).
• Request information about fall Board meeting times (Charity).
• Discussion regarding grocery rides for residents.

Action Items

• Charity will update the Resident Council flyer after receiving headshots from Conner and Abigail.
• Charity will contact Giselle regarding funding opportunities for the Prayer & Meditation Room through the Center for Campus Wellness.
• Abigail will create a survey to gauge resident interest in teaching classes or volunteering.
• Conner will create a resident comments and feedback form.
• Conner will begin a proposal for spouse access to the student gym.

Date/Time: March 18, 2026, 4:15 PM

Location: Cottonwood 796, 5th Floor Conference Room

Attendees: Maci, Ola, Miriam, Ken, Valerie, Wendi, Charity

Agenda

Last Meeting Follow-up

1. Update from CA Meeting
   • Maci attended the last CA meeting.
   • Community Assistants are preparing for spring cleaning.
   • Residents should be reminded to be responsible with their belongings.
2. Prayer & Meditation Room
   • The survey has been distributed.
   • Twenty-one responses have been received so far.
   • The survey will remain open to gather additional feedback and interest.
3. Spring Forum Planning
   • The sign-in sheet created by Maci was reviewed and approved.
   • Maci will pick up the card, purchase pizza, and arrange a vegan option.
   • Maci will print the sign-in sheet.
   • Ola will provide ice, cups, napkins, and plates.
   • Charity and Miriam will set up tables and chairs.
   • Ken will manage AV, including the TV, Zoom, and microphone.

   Proposed Forum Agenda

   Resident Council Topics

   • Sidewalk cuts
   • Bathtubs
   • Rent proposal update
   • Election reminders and write-in candidacy opportunities

   Sunnyside Administration Topics

   • Security changes and door locking procedures
   • Ring doorbell updates
   • Demolition plans
   • Additional survey topics

   Maintenance Topics

   • Services maintenance can help with
   • Common maintenance concerns and solutions
   • Methods for residents to submit concerns
4. Follow-up on Meeting with Senior Vice President of Auxiliary Services
   • The meeting went well and provided insight into the university's perspective.
   • The concern regarding disproportionate pricing of three-bedroom, two-bath units was well received.
   • The proposal will be shared with the CFO and related teams for review.
   • The rent reduction proposal was discussed during the March 2 meeting.
5. Elections Update
   • An additional communication will be sent regarding elections and Community Assistant hiring.

New Business

Leadership Transition

• Maci will leave the Resident Council role on March 22 but will assist through the end of March.
• Maci will assist with the Spring Forum.
• Charity will create agendas for April and May if necessary.
• Maci is available to train the incoming mayor.
• Charity will manage the Mayor email account for the remainder of the year.

CA Meeting Schedule

• April 2 - Charity will attend.
• May 21 - Council members are encouraged to attend breakfast.

Monthly Meeting Notes

• Council members should review meeting notes within three business days so they can be distributed and posted promptly.

Review of Events

• Zoo Day was successful and well received by residents.

Upcoming Events

• March 21 - Tax Clinic
• March 30 - Spring Easter Egg Hunt

Other Notes

Resident Satisfaction Survey

• The Council is awaiting survey results.
• Results will be shared once received.
• The Council agreed that providing residents with a summary of survey findings would be helpful.

Action Items

• Maci will pick up the card and purchase pizza, including a vegan option.
• Maci will print the sign-in sheet.
• Ola will provide ice, cups, napkins, and plates.
• Charity and Miriam will set up tables and chairs.
• Ken will set up AV equipment, including TV, Zoom, and microphone.
• Ken will continue promoting the Prayer & Meditation Room survey through weekly emails.
• Charity will prepare April and May meeting agendas if needed.
• Maci will train the incoming mayor if requested.

Next Month's Agenda

• Elections
• Leadership transitions

Date/Time: February 18, 2026, 4:15 PM

Location: Cottonwood 796, 5th Floor Conference Room

Attendees: Maci, Valerie, Miriam, Ola, Wendi, Charity, Ken

Agenda

Last Meeting Follow-up

1. Update from CA Meeting
   • Miriam attended the Community Assistant meeting on January 22.
2. Prayer & Meditation Room
   • The survey was reviewed and approved by the Resident Council.
   • Edits were provided to Ken for finalization.
   • Ken will send the final survey for review before distribution.
3. Laundry Etiquette Signs
   • Maci will update Raphael regarding the status of language being developed for the signs.
4. Ring Doorbells and Building Security
   • The policy restricting resident-installed Ring doorbells is effective immediately for privacy reasons.
   • Building doors are expected to begin locking during the summer before the fall semester.
   • Concerns discussed included:
     • Study room access.
     • Caregiver access when both caregivers are students.
     • Walmart and grocery delivery services.
     • Visitor and affiliate badge access.
   • No final solutions have been established, but these concerns remain under review.
5. Spring Forum Planning
   • Valerie will resend the forum survey link for review.
   • Resident Council members will review the survey.
   • Ken will finalize the survey after feedback is received.
   • The group discussed whether a physical suggestion box should return to Sunnyside.
     • A previous suggestion box was not effective.
     • This topic may be discussed at the Spring Forum.
   • Charity will create the forum flyer after receiving the finalized QR code.

   Spring Forum Details

   • Location: Spruce Community Center
   • Date: Wednesday, March 25
   • Time: 6:30 PM
   • Reservation begins at 5:30 PM
   • Flyer deadline: February 27
   • RSVP deadline: March 20

   Forum Topics

   • Security changes and building lock-up plans
   • Ring doorbell policy
   • Bathtub concerns
   • Sidewalk cut requests
   • Demolition plans
   • Maintenance education and common issues
   • Resident feedback and communication channels

   Refreshments

   • Budget includes Little Caesars pizza and one gluten-free pizza.
   • Final order quantities will be determined after RSVP responses are received.
6. Meeting with Senior Vice President of Auxiliary Services
   • Maci and Ola will meet with Jenn on March 2 to discuss rental prices.
   • A rent reduction proposal has been prepared.
   • Wendi suggested adjusting the proposal to include more personal stories and experiences.
   • A survey was created to gather additional information about the impacts of rent increases.
   • The council discussed frustration regarding discounted rates available for Cedar East and Cedar West while residents in other communities face higher costs.
   • The current discount program is expected to continue through Summer 2028 when Cedar East closes.
7. Elections
   • The election packet is currently under review by the Elections Committee.
8. Review of Cookies with the Council
   • 28 residents attended.
   • Four to five households contributed cookies and treats.
   • The event was successful and may become an annual tradition.
   • Attendance could potentially increase with additional advertising and advance notice.
9. Wedding Reservation Update
   • A resident's Aspen reservation has been confirmed.
   • The resident would prefer Cottonwood or Cedar if availability opens.
   • Cedar is unlikely to be completed in time.
   • No council action is required.

New Business

Large Scale Event Requirements

• Resident Council requirements include one Block Party plus three additional large-scale events.
• Maci reviewed the event list and expectations.

CA Meeting Schedule

• February 19 - Ola attending
• March 5 - Maci attending
• April 2 - Charity attending
• May 21 - Breakfast meeting for all council members

Resident Council Event Statistics

• Yoga Class: Full attendance throughout the series.
• Sunnyside Smiles Dental Event: 30 participants.
• Our Men Together Workshop: 9 participants.
• Fall Forum: Approximately 50 attendees and 22 RSVPs.

Monthly Meeting Notes

• Meeting notes should be reviewed within three business days for timely posting and distribution.

Review of Events

• Safety Walkabout completed.
• Miriam provided updates and observations to the council.

Upcoming Events

• February 28 - Holi Event (Educational Program and Chalk Throwing, East Village)
• March 2 - Meeting with Senior Vice President of Auxiliary Services
• March 5 - Spring Fling (Union Programming)
• March 21 - Tax Clinic
• March 31 - Spring Easter Egg Hunt

Other Notes

Wellness Exchange

• A new Wellness Exchange will be available in Building 792.
• Items available include winter coats and gently used children's toys.

Resident Satisfaction Survey

• The survey received a strong response rate.
• Responses were approximately:
  • 55% Cottonwood residents
  • 40% residents from older communities
• An additional reminder will be sent before the survey closes.

Budget Update

• The approved budget was $1,500 rather than the requested $2,000.

Future Forum Timing

• The council discussed holding future Fall Forums earlier in the semester to allow more time for follow-up improvements.

Action Items

• Ken will send the final Prayer & Meditation Room survey for review before distribution.
• Maci will update Raphael regarding laundry etiquette sign language.
• Valerie will resend the previous forum survey for Resident Council review.
• Resident Council members will review the Spring Forum survey.
• Ken will finalize the Spring Forum survey language.
• Charity will create the Spring Forum flyer after receiving the finalized QR code.
• Maci will attend the March 5 Community Assistant meeting.

Next Month's Agenda

• Preparation for the Spring Forum.

Upcoming Meetings

• Advisory Board Meeting - March 3, 2026, at 8:30 AM

21 January 2026 / 4:15 PM / Cottonwood 796 5th Floor Conference

ATTENDEES

Maci, Charity, Ola, Miriam, Ken, Valerie, Wendi

AGENDA

Last Meeting Follow-up

1. Update from CA Meeting?
   1. Miriam is attending the CA meeting on 01/22
   2. Updates to Include:
      1. Elections - Ask for 3 Volunteers (plus one member of the Advisory Board (Sabrina/Jeanne))
      2. Cookies with the Council (bake off) coming soon
2. Is the Sunnyside choir still happening?

   Instructor is out of the country

3. Forum follow ups
   1. Status on Sidewalk cut? U Facilities will be doing this - starting in the next few months.
   2. Status on bike rack in 1100? Still waiting for an update; concern for lack of space in the laundry room. Is it possible to put them outside?
   3. Sidewalk from Cottonwood 796 to Corner Bakery entrance - A sidewalk will be added on the east side during demolition/construction
4. Prayer & Meditation room - update on this? Review Survey to send out?
   1. RC to review the proposed survey this week and make decisions on final questions and date to send out
   2. Possible opportunity to collaborate with other partners on campus for funding
5. Laundry etiquette signs?

   Cristina is working on it

New Business

• Spring forum - let’s get it on the calendar
  • Cedar Community Center - Valerie will reserve once available
  • Wednesday March 25th: 6:30-7:30 PM
  • Survey - March 5th Distribution (QR code set up before that, final by the 2nd)
  • Flyer - Charity will create this
  • Pizza Again - More than last time
  • RC to discuss what we want to hear from maintenance, Sunnyside admin, and resident life
    • Security
    • Bathtubs (in new buildings, except for studios), sidewalk cuts,
  • Consider how we track requests from the forum. Possibly collect names/apartment numbers
• Policy on ring doorbells
  • Residents are voicing concerns around Ring Doorbells (safety of packages)
    • Summer/July - security and package room will be coming and will address a lot of these concerns.
• Rental Pricing is still a concern for many residents
  • Contact the GPSC and ASUU with concerns about pricing - it really needs to come from the students (voice their opinions)
  • We can get signatures (with UIDs) and RC can get an email of who to send it to
• CA Mtgs:
  • February - Ola will go the 19th
  • March - Maci will go March 5th
  • April - Charity will go the 2nd
  • May - May 21st everyone come for breakfast
• Elections!!!
  • Let’s make a plan
  • Review Packet for needed updates
    • RC Will review this week to be finalized
• We want to do one last res council sponsored event
  • Cookies with the Council
  • Flyer by the 2nd - Miriam
  • Voice ideas and bring cookies and we’ll have a prize (voting)
  Potluck style, everyone bring your favorite cookie recipe Discuss resident ideas to prepare for forum
• Resident Council Stats for Events - Charity to Email Fran
  • New Yoga Class - No specific numbers, but the class has always been full
  • Sunnyside Smiles Dental Event:
  • Our Men Together Workshop:
  • Fall Forum: About 50 people in attendance (How many RSVPS?)
  • Laundry Lost and Found Baskets
• Inquiry about Wedding Celebration
  • RC to circulate stipulations and draft email response
• Safety Walk About - RC to Decide on Date/Time

OTHER NOTES

• New Wellness Exchange coming to Sunnyside in 792 - anyone can access
  • Winter coats
  • Gently used kids toys

ACTION ITEMS

• Miriam to get 3 members from CAs for Elections Committee and One Advisory Board Member
• RC to review Survey for Meditation Room this week and make decisions on Survey and date to send out
• Charity will build flyer for forum (and add QR code when available)
• Charity will Email Fran for RC Stats on events
• RC to discuss what we want to hear from maintenance, Sunnyside admin, and resident life
• Miriam to build flyer for Cookies with the Council
• RC to review rent reduction proposal this week
• RC Will review the elections packet this week to be finalized
• RC to circulate stipulations and draft email response to wedding
• RC to decide on Date/Time for safety walk - Will text to figure that out

UPCOMING MEETINGS

• February RC meeting
• Advisory board meetings